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PRIVACY POLICY This document describes the policies and practices of the election campaign of Mayor Dave Bronconnier of Calgary, Alberta, Canada (“We” or the “Campaign”), with respect to individual privacy and the collection, use and disclosure of personal information by the Campaign. The Campaign is organized and run by Bronconnier Campaign Team (the “Campaign”) 1. Privacy and Personal Information Personal information means information about an identifiable individual, but does not include business contact information where used to contact an individual in their capacity as an official or employee of an organization and does not include anonymous or aggregate information where it is not possible to identify the individual or individuals in question. 2. The Campaign’s sources of personal information The Campaign collects personal information from volunteers, from supporters of the Campaign, from donors and from other individuals who provide the campaign with their personal information on a voluntary basis, which includes anyone who sends us such information via this website or otherwise. We also obtain personal information from mailing lists or other information provided to us by organizations having such information with the right to provide it to us. A particular individual may fit into more than one category. 3. Why the Campaign collects personal information The Campaign collects personal information for the purposes of carrying on a political campaign, generally as follows: a) Volunteers: personal information is collected to allow the Campaign to contact volunteers, to invite them to events or activities, to provide them with information with respect to events and activities and the Campaign generally, to manage their participation in the Campaign and its activities and events, and to organize events and activities. b) Donors: personal information is collected to allow the Campaign to contact donors, to invite them to events or activities, to provide them with information with respect to events and activities and the Campaign generally, to organize events and activities, and also as required by laws governing donations to political campaigns. c) Lists provided by other organizations: From time to time we are provided with lists of individuals from other organizations, mainly organizations such as community leagues, in which case we rely on the consents obtained by such organizations, or we advise the individuals in question of their right to opt out of any use of their personal information by the Campaign in which case they have the opportunity to withdraw their consent. d) Other individuals: personal information from other individuals may be collected when such individuals contact the Campaign for a variety of reasons personal to them. If such individuals become either volunteers or donors, or both, their information will be collected pursuant to the above. Where practical, we will try to collect personal information directly from the person to whom the information pertains. Where necessary, we will collect personal information from other sources. The Campaign will collect only the personal information necessary for the purposes stated in the previous paragraph. Where a new purpose arises, the Campaign will contact the individual in question to obtain their consent for use and/or disclosure for such new purpose or purposes. Alberta legislation, the Personal Information Protection Act, provides that an individual is deemed to consent to the collection, use or disclosure of personal information about that individual for a particular purpose if the individual voluntarily provides the information for that purpose, and it is reasonable that a person would voluntarily provide that information. By providing personal information to us voluntarily, we consider that an individual consents to our collection, use or disclosure of the individual’s personal information as necessary to carry out the purposes for which we were provided the information. When we collect personal information about individuals directly from them, except when their consent to the collection is deemed or has otherwise been previously and lawfully obtained, we will tell them the purpose for which the information is collected, and the name of a person who can answer questions about the collection. Alberta law also permits us to collect, use or disclose personal information about an individual in some circumstances without the individual’s consent. Such circumstances include (but are not limited) to where: · the collection, use or disclosure is clearly in the interests of the individual and consent cannot be obtained in a timely way; · collection, use, or disclosure is reasonable for the purposes of an investigation or proceeding; · the personal information is available to the public from a prescribed source; or · the collection, use, or disclosure is required or authorized by a statute or regulation of Alberta or Canada. When we collect, use or disclose personal information, we will make reasonable efforts to ensure that it is accurate, up to date, and complete. 4. Use of personal information by the Campaign We use personal information for the following purposes: a) To contact individuals who have indicated an interest in our doing so, or who have otherwise consented to our having their personal information for such purposes; b) To solicit participation in volunteer activities; c) To provide invitations to events; d) To solicit donations to the Campaign; e) To solicit support for the Campaign; f) To assist in organizing groups of volunteers; g) To keep individuals apprised of developments, events, activities and other information related to the Campaign; and, h) To provide and distribute periodic newsletters and similar publications, and similar activities. 5. Disclosure of personal information by the Campaign It is the general policy of the Campaign to not disclose personal information in its custody or control except with the consent of the individual and then only to individuals who require such information for internal use as described above. However, there are exceptions. Alberta law permits us to collect, use or disclose personal information about an individual in some circumstances without the individual’s consent. Such circumstances include (but are not limited) to where: · the collection, use or disclosure is clearly in the interests of the individual and consent cannot be obtained in a timely way; · collection, use, or disclosure is reasonable for the purposes of an investigation or proceeding; · the personal information is available to the public from a prescribed source; or · the collection, use, or disclosure is required or authorized by a statute or regulation of Alberta or Canada. The Campaign will in all cases disclose personal information as required by applicable law, which includes the laws related to political campaigns and donations, in which case personal information, including name, contact information and the amount of any donations must be reported to applicable legal authorities. 6. Collection of information by this website Individuals may visit this web site without providing any personal information, although an individual may of course choose to do, in which case the provisions of this policy will apply. Visitors to this web site should also be aware that most web servers do obtain and log information through the operation of the computers and software involved. This information will generally include your IP address, the identity of your ISP, your operating system, your web browser software and version, and other information about your computer and connection. We do not use cookies in connection with this web site. 7. Retention and destruction of personal information Alberta law allows us, for legal or business purposes, to retain personal information for as long as is reasonable. Upon expiry of an appropriate retention period, bearing in mind reasonable legal and business requirements, personal information will either be destroyed in a secure manner or made anonymous. We generally retain personal information regarding volunteers or donors indefinitely for the purposes of future political campaigns and other activities of the Campaign. Should consent to our collection, use, disclosure or retention of personal information be revoked, the law also allows us to continue to retain the information for as long as is reasonable for legal or business purposes. In the event that revocation of consent may have consequences to the individual concerned, we will advise the individual of the consequences of revoking their consent where it is reasonable in the circumstances to do so. 8. Security We recognize our legal obligations to protect the personal information we have gathered about individuals. We have therefore made arrangements to secure against the unauthorized access, collection, use, disclosure, copying, modification, disposal or destruction of personal information. 9. Requests for access to personal information The law permits individuals to submit written requests to us to provide them with: · their personal information under the custody or control of the Campaign; · information about the purposes for which their personal information under the custody or control of the Campaign has been and is being used; and · the names of organizations or persons to whom and the circumstances in which personal information has been and is being disclosed by the Campaign. All requests must be in writing. We will respond to requests in the time allowed by Alberta law, which is generally 45 days, and will make a reasonable effort to assist applicants and to respond as accurately and completely as reasonably possible. All requests may be subject to any fees and disbursements the law permits us to charge. Where appropriate to do so, we may require advance payment of a deposit or the entire costs of responding to a request for access to personal information. An individual’s ability to access his or her personal information under our control is not absolute. The law provides that the Campaign must not disclose personal information where: · the disclosure could reasonably be expected to threaten the safety or physical or mental health of an individual other than the individual who made the request; · the disclosure would reveal personal information about another individual; or · the disclosure would reveal the identity of an individual who has in confidence provided us with an opinion about another individual and the individual providing the opinion does not consent to the disclosure of his or her identity. The law further provides that the Campaign may choose not to disclose personal information where: · the personal information is protected by any legal privilege; · the disclosure of the information would reveal confidential commercial information and it is not unreasonable to withhold that information; · the personal information was collected by the Campaign for an investigation or legal proceeding; · the disclosure of the personal information might result in similar information no longer being provided to us when it is reasonable that it would be provided; · the personal information was collected or created by a mediator or arbitrator in the conduct of a mediation or arbitration for which he or she was appointed to act o under an agreement, o under an enactment, or o by a court; or · the personal information relates to or may be used in the exercise of prosecutorial discretion. 10. Responses to requests for access to personal information Our response to requests for access to personal information will be in writing, and will confirm whether we are providing all or part of the requested information, whether or not we are allowing access or providing copies, and, if access is being provided, when that will be given. If access or copies are refused by us, we will provide written reasons for such refusal and the section of the Personal Information Protection Act (Alberta) on which that refusal is based, along with the name of person who can answer questions about the refusal, and particulars of how the requesting individual can ask the Information and Privacy Commissioner of Alberta to review our decision. 11. Requests for correction of personal information The law permits individuals to submit written requests to us to correct errors or omissions in their personal information that is in our custody or control. We reserve the right to require sufficient information and detail from the individual in question in order to properly locate the information and provide a response. In the event that an individual alleges errors or omissions in the personal information in our custody or control, we will either: · correct the personal information and, if reasonable to do so, and not contrary to law, send correction notifications to any other organizations to whom we disclosed the incorrect information; or · decide not to correct the personal information but annotate the personal information that a correction was requested but not made. Corrections or amendments will rarely, if ever, be made to opinions, as opposed to factual information. 12. Amendment of policy The Campaign reserves the right to amend this privacy policy from time to time as required and without notice, in order to better meet our obligations under the law. 13. Contacting the Campaign with respect to privacy If you have any questions with respect to our policies concerning the handling of your personal information, or if you wish to request access to, or correction of, your personal information under our care and control, please contact our Privacy Officer at: brenda@joindave.com
410, 9925 - 109 Street
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